Skip to Content

How to Add a Flight to the Google Calendar — Best Guide

How to Add a Flight to the Google Calendar — Best Guide

Adding your flight to Google Calendar is a great way to keep track of your travel plans.

Not only will you have all the information about your flight at your fingertips, but you’ll also get some great benefits from having it integrated into your calendar.

In this blog post, we’ll discuss how to add a flight to Google Calendar and what advantages you can expect from doing so. We’ll also give you some tips on what to consider before adding a flight to your calendar.

 

How to Add a Flight to the Google Calendar

Go to your Google Calendar and select Settings, choose the Events from Gmail and then check the box next to Automatically add events from Gmail to my calendar. This will make it so that every email that confirms a flight will be converted into a Google Calendar event.

 

How Automatic Google Calendar Events Works

When you turn on the setting in your Google Calendar to automatically add events from Gmail, every time you book a flight using your Gmail account, the confirmation email will be added to your calendar as an event.

The event will include all the information from the email, including the airline, flight number, departure and arrival times, etc.

This is extremely easy when planning and organizing your trip. You can easily pull up all the data in your calendar without having to log into airline portals or check through old emails.

You can also add other details to the event, such as where you’re staying, the address of your hotel, or a link to your rental car reservation.

Editing your flight details and adding notes is extremely easy. You’d go through the same process you would for any other event and click into the alert and then click the settings icon.

Additionally, you can set alarms for the event so you don’t forget to check-in online or print boarding passes.

 

How to Add Flights to Google Calendar Manually

If you don’t want Google to automatically set up your flight events for you in the calendar you can do it manually.

Once you open up your Google Calendar you can click on the date of your outbound flight. When you see the pop up you can start entering more details like the flight number, airline, gate number, etc.

You can also choose the return data and the times of the flight itself. You’ll still be able to create the same reminders for your check-in times or boarding passes.

Easily delete any calendar events by clicking on the event itself and then hitting the trashcan icon.

 

What To Consider Before Adding A Flight To Your Calendar

Before you start automatically adding your flights to Google Calendar, there are a few things you should consider.

The first is that if you’re using a work email for personal travel, your employer may be able to see your upcoming travel plans.

If this is something you’re not comfortable with, then you might want to create a separate Gmail account for your personal travel.

The second thing to consider is that if you’re using a shared calendar with family or friends, they’ll be able to see your upcoming travel plans as well.

You can always choose to unshare certain plans or try to create another calendar under a different account to track and plan your travel.

You also want to try color coordinating your calendar so everything doesn’t show up the same.

This will help you stay organized as you’re looking through your different plans and understand what you have going on for the month.

 

Can You Add Flights To Other Calendars?

Yes, you can add flights to other calendars that you might use like Outlook or Apple Calendar.

The process is similar to adding it to Google Calendar where you’ll just need to forward your confirmation email to the calendar account you’re using.

Every service has a different email address you can use, so be sure to look that up before forwarding your email.

The settings area will be different for every platform so you’ll want to look up the specific area where the automatic event scheduler lives.
 

Can You Share Your Flight in Google Calendar

Not only do you, personally get to enjoy a Google Calendar with your flight details, but you can also share this information with others.

If you’re traveling with family or friends, it might be helpful to have everyone on the same page.

You can easily share your calendar by clicking on the three dots in the top right-hand corner and selecting settings and sharing.

This will open up a new page where you can add the email address of the person you want to share your calendar with.

You can also choose what level of access they have to your calendar.

Do you want them to be able to edit events? Add events? Or just view the event?

You also have the option to share your entire calendar or just a single event.

When you’re done, hit save and you’re all set!

Now, the entire entourage gets to enjoy the calendar event and it will have all the pertinent details they need to know to be fully prepared for the big flight.

 

Adding Flights to Google Calendar: Conclusion

It’s easy to add flights to your Google Calendar- whether you want to do it automatically or manually. Remember to consider a few things before adding flights such as who else has access to your calendar and if you’re comfortable with your employer seeing your travel plans. Other than that, enjoy the ease and organization of having all your travel plans in one place.

 

Frequently asked questions on “How to add a flight to the Google Calendar”

 

Why isn’t my flight showing in Google Calendar?

If your flight isn’t showing in Google Calendar it could be because you don’t have the automatic event box ticked in your settings. Check your Google Calendar settings to ensure your flights are being added to your account.

 

Do my flights sync with all my devices?

As long as you have the setting in your device to sync with Google then your calendar should update automatically between different devices.